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Protection of Minors Involved in Stanford Programs and Activities

Coming this Spring: New Protection of Minors Management System
This April, University Human Resources is launching a new Protection of Minors management system. This tool will streamline the process for registering minors programs and activities and ensuring that all policy requirements are met. Program Sponsors and their designated Program Administrators will be able to register, submit the required documents, manage Program Staff and Program Participant information, and track if policy requirements have been met all in one place. By making these processes more efficient, we can better ensure the safety of all minors participating in programs and activities at Stanford.

Stay posted in the coming months for details about using the new system, including opportunities to attend an information session.

Protection of Minors Involved in Stanford Programs and Activities

Stanford University’s Policy for Protection of Minors establishes safeguards for children under the age of 18 who participate in Stanford programs and activities on campus or under the authority and direction of the university at other locations. 

The requirements of this policy, including registration, apply both to organized group activities and activities involving individual minors, such as internships. If you are sponsoring or staffing programs and activities involving minors, this site will guide you and ensure you comply with the policy.   

For guidance regarding the policy, including which programs and activities are covered, contact University Human Resources at (650) 721-4272 or protectminors@stanford.edu

For questions and assistance regarding the registration process, contact the Stanford Conferences Office at (650) 723-3126 or minorsregistration@stanford.edu.

What programs and activities are covered under the Protection of Minors policy?

Programs and activities directed or sponsored by Stanford that are intended for minors are subject to the Protection of Minors policy in Administrative Guide Memo 1.8.1. This includes:

  • Academic camps, athletic camps, formal and informal internships, instructional programs and childcare facilities.
  • Tutoring, community outreach or other public service program/activities directed or sponsored by Stanford.
  • Programs operated by Third Party organizations on Stanford’s campus.
  • Programs and activities directed or sponsored by Stanford that take place off campus.

Both residential (overnight) and daytime-only programs and activities are covered.

What programs are not covered?

  • Single events open to the general public not targeted toward children.
  • Social functions that may be attended by minors who are accompanied by their parent/guardian.
  • Organized school field trips or tours where minors are under the supervision of an authorized adult or adults.
Any activities or programs geared toward:
  • Matriculated Stanford students who are minors.
  • Stanford employees who are minors, unless the employee’s position involves working with other minors (e.g., summer camp counselor).
  • Patient care activities involving minors at Stanford Hospital or Lucile Packard Children’s Hospital.
  • Minors participating in Institutional Review Board-approved research.